Information Collected by ASCE

ASCE uses the information you provide to administer your registration and to keep you apprised of conference information and related products and services. The name, job title, company information, and mailing address of registrants are also included in the conference attendee list that is provided to sponsors and included in the conference app. For more information, see our Privacy Policy.

Age

Attendees under the age of 18 are prohibited on the exhibit hall floor during set-up and break-down.

Assumption of Risk and Hold Harmless

All ASCE/SEI events and activities are purely voluntary activities, and attendees are fully responsible for their own conduct and well-being, including, and without limitation, determining their level of fitness to take part in any such event or activity. In participating in any event or activity, attendees shall be deemed to understand and accept all risk of possible physical injury that might occur as a result of such participation. Attendees agree to release and hold harmless ASCE and its affiliates, employees, officers, directors, representatives, and agents from any and all alleged and/or actual liability, claims, actions, lawsuits, damages, or losses, of any kind which arise out of or result from attendance at and participation in the conference.

Please note that an inherent risk of exposure to COVID-19 exists anywhere other people are present. Any person who chooses to travel to and/or participate in this conference assumes all risks arising from that decision, including but not limited to infection from other vaccinated or unvaccinated participants, hotel guests, or other persons. All attendees must agree to comply with all safety procedures established by SEI as well as any other protocols put in place by the host sites, travel facilities, or any other applicable authorities.

Photo and Video Recording of Sessions

ASCE may take photographs and/or make audio and visual recordings of the event, and participants grant to ASCE the absolute right and permission to use any such photographs or recordings that may be taken during the event for any purpose in its sole discretion.

Photos, video or audio recording(s) of any educational session is strictly prohibited without prior written permission from both ASCE/SEI and the session presenter(s).

Distribution of Literature or Promotional Information

Distribution of literature, samples, or other promotional material by attendees is prohibited without prior permission by ASCE. Any attendee found to be distributing literature without prior approval may be asked to leave the show. Exhibitors may distribute literature, samples, and materials only within the confines of their rented booth space, except with prior permission from ASCE.

Non-Discrimination Statement

As outlined in ASCE’s governing documents, ASCE functions and activities are intended to foster the expression and exchange of engineering ideas by all members, regardless of gender, race, ethnic origin, religion, age, marital status, sexual orientation, disabilities, or any other reason not related to scientific or technical merit. It is the responsibility of all participants and guests to conduct themselves in a professional manner in which all persons are treated with dignity and respect.

ADA Compliance/Special Concessions

If you require special assistance at the conference, please submit a written description of your requirements with your registration form or email [email protected] no later than March 11, 2025. While ASCE/SEI will make every effort to meet your needs, accommodations cannot be guaranteed without notification by the deadline.

NDAA Section 889 Acknowledgement

ASCE affirms that it does not use any equipment, system or service that is precluded by Section 889(a)(1)(B) of National Defense Authorization Act (NDAA) for Fiscal Year (FY) 2019, Prohibition on Contracting with Entities Using Certain Telecommunications and Video Surveillance Services or Equipment. 

If the Federal Agency’s Office of Procurement requires a Vendor Certification to be completed and returned in order to move forward with a contract award and/or payment, please contact [email protected].

Attendee Packets

Early-bird and Advance registrants will receive their name badges and tickets at the Registration Desk during registration hours. Due to the time constraints near and after the registration cutoff date, the appropriate paperwork may not have been forwarded to the on-site staff before their departure. Please be sure to bring your confirmation e-mail and a copy of the original paperwork if you registered after February 12, 2025.

Attire

The dress code for the conference is business casual (i.e. slacks, casual dresses) to business attire (i.e. business suits, neckties). Meeting room temperatures will vary, so wear layered clothing to ensure your personal comfort. We also recommend attendees wear comfortable shoes. Please note that certain events may have specific details on attire, and you should refer to the event for more information.

Badge Policy and Ribbons

Your convention registration name badge is your admission to the educational sessions. Tickets are required for the pre- and post-convention events, meals, and special events. Ribbons will be available at the Registration desk. As a safety precaution, please remove your badge when leaving the hotel.

If you have lost your badge, please see an ASCE staff member at the registration desk. There may be a charge to issue a replacement – up to $25. Tickets cannot be replaced. If you are unable to attend an event you have purchased an extra ticket for, you will be able to turn it into the registration desk. Only if ASCE is able to sell your ticket, will you be able to get a refund. Tickets will not be refunded for no-shows.

Cancellations/Refunds

Cancellations must be sent in writing or via e-mail. All refunds are provided on a case-by-case basis and are reviewed 30 days post-conference.

Please send cancellation requests to [email protected] or fax to +1 (866) 902-5593.

Meal Functions

Please arrive on time for meal functions. We cannot guarantee the availability of food for attendees who arrive late. If it's a ticketed event, please make sure to have the correct ticket ready to hand to ASCE/SEI staff.

Medical Emergencies

We hope that your visit to Structures Congress 2025 will be free from illness or injury but in case you or a family member needs medical attention during your time at the event please contact the hotel's front desk. Hotel Security/Staff will respond immediately to your location. For life-threatening emergencies, such as chest pain, shortness of breath, or severe abdominal pain call 911.

Meeting Room Overcrowding

ASCE/SEI will make every effort to schedule popular events in rooms large enough to accommodate anticipated attendance. Because many events are extremely popular, it is wise to select alternative events as you plan your Conference schedule ASCE/SEI and the host facilities are REQUIRED to follow local fire regulations and may ask participants in rooms at capacity to choose another event.

No Smoking/Vaping

ASCE/SEI supports a “No Smoking/ Vaping” policy. Smoking/Vaping is prohibited in all venues hosting ASCE events.

Professional Development Hours (PDHs)

By attending certain conference sessions, technical tours, and seminars, you may earn PDHs, which are nationally recognized units of record. Please note there are differences from state to state in continuing education requirements for professional engineering licensure. Each state licensing board has the final authority to approve courses, credits, PDHs, and other methods of earning credits in that state. ASCE/SEI strongly recommends that individuals regularly check with their state licensing boards for specific continuing education requirements in their jurisdictions that affect professional engineering licensure and the ability to renew licensure.

Program and Session Cancellation

ASCE/SEI reserves the right to cancel programs and/or sessions. In the unlikely event of a cancellation, all registrants will be notified and will receive a refund, if applicable, for technical tours, or ticketed events. Programs and sessions are subject to change, and ASCE/SEI reserves the right to substitute a program, session and/or speaker of equal caliber to fulfill the educational requirements

Recycle Your Badge Holder

Please help ASCE stay “green” by returning your badge holder at the end of the convention in the receptacles provided by the Registration Desk.